Universal Healthware, Inc.

Privacy policy Privacy policy

Privacy policy

As a company that contributes to society through the provision of IT solutions related to health science, we are aiming for companies that are fully trusted in the handling of all kinds of information. Protection of personal information (including personal number), especially in current IT society, must be dealt with carefully and appropriately as a very important task. Universal Healthware, Inc. considers that proper management of personal information is a social obligation, establishes policies on personal information protection as described below, thoroughly informs employees of our company and strives to protect personal information.

Paragraph 1 Collection, use and provision of personal information
In the case of acquiring personal information, we clarify the purpose of use, explain sufficiently to customers, and obtain consent from us. We will also establish a system to protect and manage personal information and establish internal regulations concerning the collection, use and provision of appropriate personal information, and comply with this. Also, we will take measures not to use outside purpose for purposes of using within the purpose of use.
Paragraph 2 Safety measures for personal information
We will ensure the safety and accuracy of personal information by taking precautionary precautions regarding leakage, loss, or damage of personal information, and we will promptly take corrective measures in the event of a problem.
Paragraph 3 Complaints and consultation
For inquiries concerning personal information deposited from the customer, please contact the inquiry window below. We will respond to inquiries without delay.
Paragraph 4 Compliance with laws and regulations concerning personal information
We will comply with laws concerning personal information and guidelines and other norms prescribed by the country.
Paragraph 5 Continuous Improvement
In order to maintain the protection system of personal information appropriately, we will continuously review and improve our internal organization and internal regulations and continuously improve our company's personal information management system.

Established February 2, 2015
Established January 18, 2017
CEO Akira Kai

Personal information inquiry window

Telephone：
+81-50-5527-9295
E-mail：
info_uhw@arkray.co.jp
Address：
Address: 57 HigashiKujyo Nishiaketa-cho, Minami-ku, Kyoto 601-8045, JAPAN
Officer：
Hiroyuki Nakanishi

About the handling of personal information in our company

January 18, 2017

Universal Healthware, Inc. (hereinafter referred to as "our company") is working on the protection of personal information as follows in order to respect the privacy of customers in the personal information handled in the business operated by the Company.

1. Notification at the time of acquisition of personal information
When you use our website, we may collect personal information on some pages (eg member registration for service use). When collecting personal information, we will inform you in advance, or at the time of collection, purpose of use, availability to third parties, contact point for our company etc. We do not collect personal information without your consent.
2. Use within the scope of purpose of use
We will only use personal information collected from customers within the scope of the purpose of use. We will not use your personal information for purposes other than purpose of use without your consent.
3. Secure management safety
We will manage your personal information in an appropriate manner and will not provide, consign, disclose personal information to third parties without your consent.
4. Securing the accuracy and transparency of personal information
We will respond promptly to the reasonable extent for disclosure, modification, deletion etc of personal information when customer contacts the contact point. If we provide personal information to third parties with your consent, we may ask you to contact either our company or the third party or both. Please note that we may not be able to use some services when deleting personal information at your request or if you can not provide some of your personal information.
5. About the use of cookie
On our website, we may provide customized services for each user, and there are places where some cookies are done. Cookie is a technology that a server identifies a customer when visiting our website again. Unless you enter personal information on our website, you can not identify you by just browsing the website. Also, you can refuse to receive cookies in your browser settings. * For details on how to set up the browser, please contact each software manufacturer
6. Usage of personal information in our company

[Purpose of use necessary for providing services in various projects]

  • 1. Personal information provided by various projects
    　　- For the management of various projects
    　　- Providing maintenance information and implementing emergency response
  • 2. Personal information concerning person in charge of business partner
    　　- For business contact etc. of contracts, requests, delivery etc.
    　　- For information on new products etc.
  • 3. Personal information of employees and recruiting applicants
    　　- For time management, payroll accounting, welfare benefits, emergency contact etc.
    　　- For recruitment selection
  • 4. Personal information entrusted with handling
    　　- To fulfill the contract
  • 5. Entering / leaving record at customer's visit
    　　- To ensure the safety of the business establishment
  • 6. Employee's specific personal information (including personal number)
    　　- Formulation of statutory document, for social insurance affairs

[Exceptions]
In cases where it falls under the following, personal information may be used without notifying or announcing purpose of use.

  • a) When there is a risk of harming the life, body, property or other rights and interests of the principal or a third party by informing or disclosing the purpose of use to the principal
  • b) When there is a risk of harming the rights or legitimate interests of the business operator by informing or disclosing the purpose of use to the principal
  • c) In cases where it is necessary for a national agency or a local public entity to cooperate in fulfilling the affairs prescribed by laws and regulations, notifying the purpose of use to the principal or obstructing the execution of the affairs by publishing it When there is a danger of affecting
  • d) When the purpose of use is recognized as clear from the viewpoint of acquisition
7. About disclosure of personal information in our company

The purpose of use and the disclosure procedure of personal information to be disclosed held by the Company are as follows. The personal information to be disclosed means the person authorized to conduct disclosures, corrections, additions or deletions of contents, suspension or elimination of use, suspension of provision to third parties (hereinafter referred to as "disclosure, etc.") Personal information that has. However, personal information entrusted to handling and those whose public interest and other profits are harmed by clarifying the existence or nonexistence of such information will be excluded.

[Purpose of using personal information to be disclosed]

  • 1. Personal information provided by various projects
    　　- For the management of various projects
    　　- Providing maintenance information and implementing emergency response
  • 2. Personal information concerning person in charge of business partner
    　　- For business contact etc. of contracts, requests, delivery etc.
    　　- For information on new products etc.
  • 3. Personal information of employees and recruiting applicants
    　　- For time management, payroll accounting, welfare benefits, emergency contact etc.
    　　- For recruitment selection
  • 4. Employee's specific personal information (including personal number)
    　　- Formulation of statutory document, for social insurance affairs

[Disclosure procedures etc]
Disclosure etc will be carried out to the principal as a rule. The range of cases where the person other than the original one is desired is as follows.
　　- Legal representative of a minor or adult ward
　　- Person entrusted by the principal for requesting disclosure etc.
Those who wish to disclose, etc., please present the documents (driver's license, health insurance card, power of attorney, etc.) that you can confirm at the following consultation window that you are the principal or proxy. We will hand over the invoice documents. We will respond within 10 days after accepting invoices.
If you do not comply with the requirements of disclosure etc., I will explain the reasons.
If you wish to disclose personal information, please prepare 1,000 yen as a disclosure fee (unnecessary in the case of correction, addition or deletion of content, suspension of usage, deletion or suspension to the third party).

Universal Healthware, Inc.
Personal information protection manager: Atsushi Wada
Team: Network team manager
Contact address: +81-50-5527-9295

About Privacy Mark

Our company is granted privacy mark grant from the Japan Information Economy and Society Promotion Association. The Privacy Mark is awarded to businesses that properly handle personal information under the personal information protection management system conforming to JIS Q 15001: 2006.